Barren County Family YMCA Craft & Vendor Fair Terms and Conditions: Setup/ Break Down: All Exhibitors must be set up and ready to sell by 8:00 am the day of the Craft Fair. Exhibitors may begin setting up at 6:00 am on the day of the Fair. Breakdown can start no sooner than 2:00 pm on Saturday and must be completed by 4:00 pm. No vendor is to close before the official closing time. Sellers are responsible for their selling spaces. *Before leaving, be sure your area is clean and trash-free. 2. Staffing: Exhibitor tables/ booths must be manned at all times and intact until the show closes at 2:00 p.m. The Barren County Family YMCA is not responsible for merchandise or display materials. 3. Exhibitor Items: Each Exhibitor must submit a few photographs of his or her craft(s) or wares. Barren County Family YMCA reserves the right to have items removed that are considered inappropriate. No open flames, profanity, tobacco, or alcoholic items/references, or suggestive material are permitted. 4. Exhibitor's Responsibility: The Exhibitor will be fully responsible for any loss or damage to his or her property by theft, fire, or casualty. Barren County Family YMCA expressly disclaims any responsibility for same. Exhibitors shall be responsible for any damage incurred to the facilities due to or in connection with their operation. Each exhibitor is responsible for the conduct of their employees and/or representatives, and activities must not detract from the image or welfare of the fair. 5. Exhibitor Spaces: Exhibitor spaces will be assigned. Placement, flow, and competition will be considered to provide the best experience for fair attendees. If you have special space needs, please include your request with your application, and we will make every effort to accommodate you. Spaces are reserved on a first-come, first-served basis. Vendors must ensure that none of their display equipment extends beyond the space they have booked; this includes any rails, stands, or additional equipment. 6. Direct Sales: Only one vendor from each direct sales company will be allowed. We reserve the right to not accept any product for any reason. Spaces are reserved on a first-come first-served basis. 7. Acceptance: The Barren County Family YMCA reserves the right to decline any application for space if it deems such action to be in the best interest of the Craft Fair. 8. Payment: The full payment is a non-refundable registration fee for the selected space and is due with the submission of this agreement. 9. Electricity: Electricity will be available on a first-come, first-served basis, as electricity is not available in all areas. Outlets are NOT guaranteed. b. Extension cords are not included in the fee and must be provided by the Exhibitor 10. Tables & Chairs: Each Exhibitor must furnish his or her chairs, tables, or stands. 11. Cancellation of space: Application fees are not refundable. Barren County Family YMCA is not liable if weather or other conditions prevent the Exhibitor from attending and fulfilling the contractual obligation as an Exhibitor. No refunds will be made for weather, accident, health, or non-participation causes. 12. Indemnification: Exhibitor agrees to indemnify and hold harmless Barren County Family YMCA from and against any loss, expense, claims, damages, causes of action, injuries, suits or damages, suits to person or property, including attorney’s fees, arising out of or related to the operation of the Exhibitors at the YMCA Craft & Vendor Fair. 13. Applications: First come first serve basis.
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